It is quite easy to create an RSVP form using Google Forms. You can just customize the already provided template and then post the links to your friends and family.
Moreover, you can collect the responses to a Google Sheet. Using [Rapid MailMerge free add-on for Google Sheets] (https://gsmart.in/rapid-mailmerge), now you can email some or all of the attendees quickly from your Google Sheet.
This article will show you how to do all these.
Create your RSVP form in Google Forms
Go to Google Forms.
Find the RSVP form Template and click on it.
Customize the form
Edit the title & description of the Form
Remove unwanted fields
You can add any new fields as required. I would recommend keeping the RSVP form as simple as possible though.
Customize the theme
You can change the header image and the background color of the form.
Click on the customize theme icon:
There are a few wedding theme images. You can upload your own images as well
Settings
Go to the settings by clicking on the ‘settings’ icon on the top right
In the settings, choose to collect email addresses of the attendees.
Collect Responses to a Google Sheet
You can collect the RSVP responses to a Google sheet. Here are the steps.
Click on the Responses tab and then click on the Google sheets icon
Give a name to the Google Sheet where you want to collect the responses.
Preview the form
The form is almost ready. You can preview the form and see how it will look like to the attendees.
Press the Preview button
Send the RSVP form link to all invitees
The easiest way would be to collect all your invitees into a Google Sheet. Then use Rapid MailMerge add-on to send emails to all. Here are the steps.
Get the Google form link
Click on the Send button icon
Then copy the short link
Sending invites
Open the Google Sheet where you have all your invitees.
If you don’t have Rapid MailMerge add-on (open Add-on menu in Google Sheet and look for Rapid Mail merge) install the add-on.
Install Rapid MailMerge add-on
Once installed, open Rapid MailMerge from the add-ons menu
Compose your invitation and send email to all the invitees in the Google Sheet in a single step.
Don’t forget to add the link to the RSVP form.
Follow up later
Using the same RapiMail Merge add-on, you can follow up later with the invitees who responded. The steps are the same. Just open the Google sheet where you collected the responses, then compose and send the email to all who confirmed. If you filter the Google Sheet First and then send the email using the Rapid MailMerge add-on, the email will be sent only to those selected. Learn more Rapid MailMerge features here.